Ashby
Arcade OptimizedBYOC
Arcade.dev tools for interacting with Ashby
Author:Arcade
Version:
3.0.1Auth:No authentication required
10tools
10require secrets
Arcade's Ashby toolkit lets you build agents and automations that interact with your Ashby ATS. It covers the full recruiting workflow: searching candidates, reading profiles and feedback, managing notes, moving applications through stages, and archiving (rejecting) candidates.
Capabilities
- Candidate discovery and profiling — search candidates by name/email, retrieve full profiles, and collect application IDs for downstream calls.
- Application lifecycle management — list applications filtered by job or status, transition them between interview stages (forward or backward), and archive/reject them with a named reason resolved automatically against your org's configured list.
- Feedback and scorecards — read per-application interview feedback and scorecards; gather the full candidate debrief (profile + notes + all feedback) in a single call.
- Notes — add plain-text notes to candidates (e.g. agent handoffs or summaries) and paginate through existing notes.
- Job listings — list the org's job/role records, optionally filtered by status.
Secrets
ASHBY_API_KEY
An Ashby API key scoped to the permissions your tools require. API keys in Ashby are created in Settings → API Keys (accessible to Admins). Each key carries explicit permission grants; the tools in this toolkit require the following depending on which you use:
- Candidates read —
GetCandidate,GetCandidateDebrief,ListApplicationFeedback,ListApplications,ListCandidateNotes,SearchCandidates - Candidates write —
ArchiveApplication,CreateCandidateNote,TransitionApplication - Interviews read —
ArchiveApplication,TransitionApplication,GetCandidateDebrief - hiring-process-metadata read —
ArchiveApplication - Jobs read —
ListJobs
Grant only the permissions your deployment actually uses. See Ashby's API key documentation for creation steps.
Store the key in Arcade using the Secrets guide or directly at https://api.arcade.dev/dashboard/auth/secrets.
Available tools(10)
10 of 10 tools
Operations
Behavior
| Tool name | Description | Secrets | |
|---|---|---|---|
Archive (reject) an application, recording why.
This is how Ashby rejects a candidate for a job: the application moves to its
interview plan's archived stage with an archive reason. Resolves the reason name
to the organization's configured reason id for you — an unknown name errors with
the available reasons, and an ambiguous one errors rather than guessing. Does NOT
email the candidate. The application's data is preserved, and it can later be
moved back to an active stage to un-archive it — though anything the rejection
already triggered (notifications, a status visible to humans) is not undone.
Requires the Candidates write, Interviews read, and hiring-process-metadata read
permissions on the API key. | 1 | ||
Add a plain-text note to a candidate (e.g. an agent handoff or summary).
Creates a new note each time it runs. Requires the Candidates write permission
on the API key. | 1 | ||
Get a candidate's profile and the ids of their applications.
Use the returned application ids with feedback or application tools; the Ashby
API does not list a candidate's applications directly. Requires the Candidates
read permission on the API key. | 1 | ||
Gather everything about a candidate for a debrief in one call.
Pulls the candidate's profile, the notes on file, and the interview feedback and
scorecards across each of their applications, then returns them together — you do
not chain the candidate, note, and feedback reads yourself. Feedback covers up to
the candidate's first applications when there are many; an application whose
feedback can't be read is counted in `feedback_failed` rather than failing the
whole call. Requires the Candidates read permission on the API key. | 1 | ||
Read the feedback and interview scorecards submitted on an application.
Useful for synthesizing what reviewers said about a candidate before a debrief.
Requires the Candidates read permission on the API key. | 1 | ||
List the organization's applications, optionally filtered by job and/or status.
The Ashby API does not filter applications by candidate; to find a specific
candidate's applications, read the candidate first and use its application ids.
Requires the Candidates read permission on the API key. | 1 | ||
Read the notes recorded on a candidate, paginated via the cursor.
Requires the Candidates read permission on the API key. | 1 | ||
List the organization's jobs (roles), optionally filtered by status.
A job is the role record; headcount slots ("openings") are a separate concept
not exposed here. Requires the Jobs read permission on the API key. | 1 | ||
Search the organization's candidates by name and/or email.
Intended for narrowing to a small set of known candidates (e.g. re-engaging a
past applicant). Returns at most 100 matches; provide at least one of name or
email, each at least 3 characters. Requires the Candidates read permission on
the API key. | 1 | ||
Move an application to a named interview stage, in either direction.
Resolves the stage name to its id inside the application's own interview plan,
then moves the application — you do not look up stage ids yourself. Works to
advance or to move a candidate back; if the name does not match, the error lists
the plan's available stage names, and an ambiguous name (two stages share it)
errors rather than guessing. Records a transition each time it runs. It cannot
move an application into an archived/rejected stage (Ashby requires an archive
reason this tool does not collect). Requires the Candidates write and Interviews
read permissions on the API key. | 1 |
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